Guidance

This section contains advice on how to comply with the FDLP regulations. Guidance is based on broad topics and articles may reference multiple regulations.

Access to Collections

In a letter sent to all Depository Coordinators, Superintendent of Documents Laurie Hall addressed questions concerning access to Government resources as libraries reopen. Recognizing that local jurisdictions and parent institutions may have specific guidance to which depository libraries must adher...
Related Regulations: 11, 14, 19, 21, 22, 23, 24, 28, 29, 37, 54

All or Mostly Online Federal Depository Libraries

Current and new depository libraries are able to focus on the provision of access to online resources. Current depositories must address their holdings in all formats, as well strategize for the collection they want to develop in the future. New depository libraries are able to receive material in w...

Amending Your Library's Selection Profile

FDLP libraries choose materials for their libraries through selection profiles, that are the list of item numbers for specific desired content. As content and format needs of the community change, so too should the selections of government publications....

Bibliographic Control

Bibliographic control for items in a depository collection has the greatest impact for users as it increases the exposure to and accessibility of primary resources on a wide variety of topics for information and research purposes. This article will address issues related to bibliographic control and...
Related Regulations: 11, 12, 13

Biennial Survey of Depository Libraries

The Biennial Survey of Depository Libraries is the means by which depository libraries report their conditions to the Government Publishing Office (GPO). It is administered in odd numbered years and response is required by law....
Related Regulations: 45, 46

Claims

COVID-19 Update for Claims: Use These Temporary Measures Until Further NoticeDuring the COVID-19 pandemic, the normal 60-day period for claims is suspended.Claims may only be made for material on regular shipping lists 2020-0250-P and after.Only file a claim for missing or damaged material...
Related Regulations: 17

Depository Collection and Development

Development involves identifying needs of library users and selecting materials appropriately. Tangible and online (EL) selections, the FDLP Basic Collection, official partnerships, the Catalog of U.S. Government Publications (CGP), govinfo, and other U.S. Government Publishing Office (GPO) resource...
Related Regulations: 44, 49, 56

Free, Public Access

 In a letter sent to all Depository Coordinators, Superintendent of Documents Laurie Hall addressed questions concerning access to Government resources as libraries reopen. Recognizing that local jurisdictions and parent institutions may have specific guidance to which depository libraries must...
Related Regulations: 34, 41, 64

Item Number System

Selective depository libraries in the FDLP can choose from thousands of item numbers that are assigned to U.S. Government publications by agency. The selection profile is the list of all item numbers selected by an individual library....

Leaving the FDLP

A depository library has the right to voluntarily relinquish its depository status.Libraries Considering Dropping StatusLibraries that are considering dropping out of the FDLP should contact both Federal Depository Support Services (FDSS) and their regional depository library(ies). There are many wa...
Related Regulations: 62, 63

Moving Your FDL Collection

A growing number of depository libraries are experiencing the need to move collections, either temporarily for renovation projects or permanently, sometimes to an off-site location. ...
Related Regulations: 11, 12, 19, 28, 37

Public Access Assessments (PAA)

The Public Access Assessment (PAA) is a consultative review of individual depository compliance with requirements and regulations. The PAA also focuses on information sharing to enhance access to and services for depository resources....
Related Regulations: 45, 46, 47, 55, 58

Recall of Depository Material

 When GPO issues a recall, libraries are legally required to withdraw, return, or destroy FDLP materials as instructed by GPO....
Related Regulations: 48

Regional Depository Libraries

Regional depository libraries provide services to the selective depository libraries in a state or multi-state region, and assist selectives in withdrawal of depository material. There may be up to two regional depositories in one state.What are Regional Depository Libraries?The Federal Depository L...
Related Regulations: 54, 55, 56, 57, 58, 59, 60, 61, 62, 63

Selective Housing Agreements (SHA)

What is a Selective Housing Agreement (SHA)?A depository library may selectively house a portion of its depository publications or materials at other libraries or institutions, including other depository libraries and storage facilities....
Related Regulations: 49, 50

Services and Staffing at Depository Libraries

 In a letter sent to all Depository Coordinators, Superintendent of Documents Laurie Hall addressed questions concerning access to Government resources as libraries reopen. Recognizing that local jurisdictions and parent institutions may have specific guidance to which depository libraries must...
Related Regulations: 28, 29, 32, 35, 36, 41, 44

Shipping Lists

  Reviewing shipping lists is the first step in processing a depository shipment. Shipping lists record information related to the contents of a shipment box or package. ...
Related Regulations: 17

Visibility of the Depository Library and Collection

 Your library can increase public awareness of your depository status and participation in the Federal Depository Library Program (FDLP) by increasing the visibility of FDLP resources. This can be done by prominently displaying the FDLP library decal or by using other GPO-provided resources to ...
Related Regulations: 11, 25, 32, 33, 38, 44

Weeding a Depository Collection

Materials distributed through the Federal Depository Library Program remain Federal property and must be disposed of according to specific rules and state/regional instruction....
Related Regulations: 26, 27, 51, 52, 53, 56, 57, 60, 61, 64